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Privacy Policy

Effective Date: January 1, 2026 | Last Updated: January 9, 2026

Hero-ing (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website heroing.global and use our coaching services.

Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access the site or use our services.

1. Information We Collect

1.1 Personal Information

We may collect personally identifiable information that you voluntarily provide to us when you:

  • Register for coaching services or programs
  • Book a discovery call or consultation
  • Subscribe to our newsletter
  • Fill out a contact form
  • Participate in coaching sessions

This information may include:

  • Name and contact information (email address, phone number, mailing address)
  • Company name and job title (for business clients)
  • Payment and billing information
  • Coaching session notes and personal information shared during sessions
  • Programme registration details

1.2 Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device, including:

  • IP address
  • Browser type and version
  • Operating system
  • Referring URLs
  • Pages viewed and time spent on pages
  • Date and time of visits

2. How We Use Your Information

We use the information we collect for the following purposes:

  • Provide Services: To deliver coaching services, manage your account, and process payments
  • Communication: To respond to your enquiries, send session reminders, and provide programme updates
  • Marketing: To send newsletters, promotional materials, and information about our services (you may opt-out at any time)
  • Improvement: To analyse website usage and improve our services and user experience
  • Legal Compliance: To comply with applicable laws, regulations, and legal processes
  • Safety: To protect the security and integrity of our services and prevent fraud

3. Disclosure of Your Information

We may share your information in the following circumstances:

3.1 Service Providers

We may share your information with third-party service providers who perform services on our behalf, such as:

  • Payment processors
  • Email service providers
  • Web hosting and analytics providers
  • Scheduling and calendar tools

These service providers are bound by confidentiality agreements and may only use your information to perform services for us.

3.2 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders, government agencies).

3.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

3.4 With Your Consent

We may disclose your information for any other purpose with your explicit consent.

4. Confidentiality of Coaching Sessions

Special Protection: Information shared during coaching sessions is treated with the highest level of confidentiality. We maintain strict professional standards regarding session content:

  • Session notes and personal information shared during coaching are stored securely and accessed only by your assigned coach
  • We do not share session content with third parties without your explicit written consent, except as required by law
  • For team or group coaching, participants are expected to maintain confidentiality regarding other participants’ personal sharing

Exceptions: Confidentiality may be broken only when required by law or when there is imminent risk of harm to self or others.

5. Data Security

We implement appropriate technical and organisational security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

  • Encryption of sensitive data during transmission (SSL/TLS)
  • Secure storage of coaching notes and client information
  • Access controls and authentication procedures
  • Regular security assessments

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. Specifically:

  • Active Clients: Information is retained throughout your engagement with Hero-ing
  • Past Clients: Information is retained for 7 years after final session for professional record-keeping and legal requirements
  • Marketing Data: Retained until you unsubscribe or request deletion

7. Your Rights Under POPI Act

Under South Africa’s Protection of Personal Information Act (POPI), you have the following rights:

  • Access: Request access to your personal information we hold
  • Correction: Request correction of inaccurate or incomplete information
  • Deletion: Request deletion of your personal information (subject to legal retention requirements)
  • Object: Object to processing of your personal information
  • Portability: Request transfer of your information to another party
  • Withdraw Consent: Withdraw consent for processing (where consent is the legal basis)

To exercise these rights, please contact us at privacy@heroing.global. We will respond to your request within 30 days.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to improve your experience on our website. For detailed information about the cookies we use and your choices, please see our Cookie Policy.

9. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

10. Children’s Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you become aware that a child has provided us with personal information, please contact us immediately.

11. International Data Transfers

Your information may be transferred to and maintained on servers located outside of South Africa. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy and applicable data protection laws.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

  • Posting the new Privacy Policy on this page
  • Updating the “Last Updated” date
  • Sending an email notification to registered users (for material changes)

Your continued use of our services after any modifications constitutes acceptance of the updated Privacy Policy.

9. Contact Us

If you have questions about our use of cookies, please contact us:

Hero-ing
Email: privacy@heroing.global
Phone: +27 (82) 829-2112 or +27 (71) 087-6568
Address: 47 Hill Road, Emmarentia, Johannesburg, South Africa, 2195

Coaching that sees you clearly. Coaching that helps you see and epitomise the hero in yourself, your team and your organisation.

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